Construction Industry

Our project-oriented management system offers a solution for the simple, continuous monitoring of on-going projects of construction companies in all phases of investment and implementation. From the design phase through the offer, contract signing, fulfilment and the continuous control of the state of readiness up to the long-term record-keeping of the different financial and performance guarantees typical of the sector. The daily fulfilment data arriving from the project venues are controlled and processed in the system without delay. If the system detects any difference compared to the plan, it immediately sends a notification to the project leaders.

Contract

The Contract module facilitates the task of keeping records of customers and subcontractor contracts and agreements. Changes in value, quantity or time of contracts are also registered. The registration mode of modifications makes it possible to have full-ranging, detailed and traceable information about the progress of expected liabilities and revenues. The elements and structure of the contract can also be defined according to construction industry standards (UKIG, ÉMÍR). The deadline of the work processes undertaken in the contract can be defined item by item.

Performance

With the Performance module of the OMF company management system it is possible to produce performance certificates and daily reports using the quantities and values specified in the contract and profiting from verification possibilities. Registered performance is approved at the authority level defined by the multi-level authorization system, thus accelerating the process and preventing the acceptance of faulty performance. Settlement of accounts with subcontractors can be prepared at any time individually and/or in a group. The format of the letters automatically generated will facilitate fast and simple mailing.

Contract / Finance

Bid, performance, warranty and bank guarantees can be given in either a percentage or fixed value for the entire contract or just some specific items, as requested. It is possible to indicate warranty periods and monitor the expiry of warranties even for several financial years, thus facilitating future work and accelerating administration. The contract system of OMF also provides a solution for the registration of various credit and leasing items. By linking the system of contracts and finances it becomes simple to register financial and invoicing information. Invoicing information comes from the parameters assigned to the contract.

Document management

With the help of the electronic register of scanned documents, the document management system can keep track of all the events related to customers and projects. By merely pressing a single button, you can view these documents linked to the respective customer via the Customer Register System. The system allows you to register phone conversations, faxes, exchange of letters and discussions related to specific transactions and it also indicates the time and the responsible staff member. In addition, the system performs the tasks of a conventional registry: it manages archives, indicates the mode and time of receipt/forwarding. The electronic document certification function, which is part of the document management system, enables the responsible staff member to certify scanned documents – contracts, performance certificates and invoices – from distant sites, project venues or foreign offices.

Finance

Performance and/or contract-based invoicing ensures simple and fast preparation of customer invoices based on financial information defined in contracts (date of payment, invoicing period). Advances and guarantees that play an important role are invoiced according to a preset parameter. Supplier invoices received can be linked to the subcontractors’ settlement of accounts and their daily reports. Due to the integrated nature of the system the actual aging statements can be queried for any date, broken down to project or partial tasks, as requested.

Project Controlling

In any phase of the project life-cycle the progress of Plan/Actual can be continuously checked, calculated with flexible variants, if requested, (absolute, percentage). The other main task of the controlling system in the construction industry is to state the differences in the dates of fulfilment, which is solved in a simple and easily manageable way by the OMF integrated system. The same statement module provides a possibility for the simultaneous statement of direct and indirect costs incurred in projects and the analysis of long-term financial information on the basis of the contracts of the company. Liquidity and cash-flow statements with different criteria can be created on a project basis or broken down by work process, if requested.

Client registration, CRM

The registry of customers, subcontractors and suppliers include general data helping the work of various areas: official identifiers, management of several addresses (delivery, mailing, invoicing, central office) assigned to contact persons and partner companies (indicating position, and contact data) creating client groups, bank account numbers. In addition, within the partners’ registry there is an information window that makes the partner’s actual financial status transparent and accessible. This information may be used linked to authorization.

Plan

The module enables you to set up value and quantity-based budget plans broken down to the tasks required for the preparation of the project. You can create plan versions by using, but still preserving, the original plan. In addition to identifying target funds, the Plan module can also define the phases of project implementation in order to facilitate later smooth work.

Scheduling / Task management

The Scheduling Module allows you to keep track of the schedules of daily tasks, how they are assigned to a certain time, and what your deadlines are. It is a suitable and proven remedy for the typical problem of the construction industry, how to prevent missed or forgotten invoicing. As a solution, we recommend the alert function that calls attention to the time when the given task has to be done. You can assign a person or persons who are responsible for the given task. The Scheduling Module also manages the workflow tasks of the company.

Resources

Closely linked to the Project and Contract Modules, the Resources system allows you to register the performance of resources (human resources, machines with hourly fees, small machines with daily fees). So you can make queries, and keep track of all the processes from the planning phase through performance registration to the acceptance of invoices. The Resources system enables you to register the performance of human resources, machine shift reports on machines with hourly fees and shift reports on small machines, meanwhile it takes into account if the specific events of use defined in the contract are payable or not.

Authorization System

Different authorization levels can be determined for users working in various areas and at different levels of the company. Difference can be defined by both module and project and division, preventing problems that may arise from unauthorized access.